Business has undergone many fundamental changes in the recent past. The “knowledge worker” has become commonplace and more mobile than ever. Workers increasingly expect to be constantly connected to their organizations via a variety of devices and different platforms. At the same time, our dependence on paper documents continues to grow. The amount of documents doubles every 3.5 years. Each day, 1 billion photocopies are made. 90% of critical business information exists only on paper and the average document is copied 19 times!
Nuvola Partners works with companies who would like to:
- Reduce their dependence on outdated, paper-based systems and processes
- Empower their workforces to become more mobile, more collaborative and more secure
- Reduce hidden costs and improve overall efficiencies
- Automate workflows for higher efficiency and greater value
What you don’t know can hurt you, especially if you lack information that is critical to providing customer service, completing a business transaction or complying with internal or regulatory compliance mandates. Document Management makes it easier for users to store all of critical business content – scanned images, Word documents, audio/video files, email and more – in a secure centralized repository.
Cloud Document Management
Companies are increasingly aware of the benefits of doing business in the Cloud. Those benefits include improved productivity, reduced costs and better engagement of the growing mobile workforce. However, most organizations do not have a clear, safe path to engage with the Cloud.
Nuvola Partners exists to help companies navigate an efficient and secure path to Cloud engagement. We enable our clients to define their specific path and then securely migrate their mission-critical content and processes to the Cloud.
Businesses continue to adopt means to electronically store business-critical documents and other information. Those records can be stored on-premises but companies are beginning to store that information on the Cloud. Regardless of the method, it is critical to have a reliable, systematic, and fast way to retrieve them when needed.”
Once records are digitized, via a scanner or multi-function device, they can be shared with other employees, protected against viewing or alteration by unauthorized users, accessed via simple search and organized to mirror the manner in which employees work.
Increasingly, documents are becoming digitized, either through a multi-function copier/printer/scanner or a dedicated scanning device. The benefits of scanned documents are growing. They can be easily sent and/or stored. In addition, scanned documents are often accepted in lieu of originals, for finance or legal transactions. Also, the growing trend of Green Initiatives is a motivating factor to reduce wasteful use of natural resources.
Knowledge workers spend far too much of their high-value time performing low-value tasks (such as routing work to other teammates or approvers) or could be easily performed with software. Workflow Automation eliminates these tasks, allowing valuable employees to focus on the work that really matters.
Electronic forms serve to automate the creation, distribution, and filing of transactional forms. These forms can be routed down a workflow for completion or printed. Also, forms can be accessed and utilized on a variety of devices to empower the mobile worker.
Automating and adding efficiency to the scanning and capture process can have a huge impact on your organization. The less time required to enter document data, the more time employees have for other tasks. Optical Character Recognition (OCR) reads through converted text to identify key terms and expressions. Once these expressions are recognized, they can be associated with documents. This feature allows the automated collection of information on documents that typically required manual data entry. This ability can be used for invoice processing, correspondence scanning, accounts receivable scanning and a wide variety of other uses.