Our document management solutions help busy HR professionals manage tasks associated with human capital management, from the first interaction through final separation.  They allow clients to manage the application process by gathering documentation, ranging from electronic forms to scanned documents and files from desktop applications.  This ensures that all steps are completed in a timely manner. Once an employee is hired, an automated system collects and routes the required documents to new employees, creating requirements checklists, delivering notifications and tracking activities while providing the necessary feedback.

Over the course of an employee’s career, the system manages and monitors the complete employee record. The system automatically notifies the employee and/or HR staff when it is time to arrange a performance review, when forms need to be updated or when training/certification is about to expire. Upon separation, system automation ensures the records are stored in compliance with legal and corporate policies.

Benefits

  • Shorter cycle times to respond to preferred candidates sooner. Process automation shortens response times and monitors tasks to identify potential bottlenecks.
  • Better employee service because the system ensures that employees are aware of any upcoming activities or potential deadlines. HR staff can respond to questions faster through immediate access to the employee record or by allowing secure self-service to employees who want to view documents on file.
  • Secure storage of employee files that is less susceptible to loss or unauthorized access than physical records.
  • Reduces costs associated with the time and materials needed to maintain paper records and/or manually create checklists, alerts, file audits, notifications and other activities. HR employees can be more productive, reducing the need to increase staffing, and the costs of filing systems and office space devoted to record storage are eliminated.

Features

  • Role-based access balances availability with security, allowing employees to view only the records they need to see and limiting their rights to modify or print certain documents.
  • Seamless mobility makes it easy for employees to complete their work from any device, eliminating delays resulting from business travel or other factors.
  • Secure storage of employee files that is less susceptible to loss or unauthorized access than physical records.
  • Readily integrates with human capital management, payroll and other systems to improve overall departmental effectiveness and avoid duplicate effort.